The use of eDiscovery analytics tools and techniques can lead to significant improvements in reducing data earlier, better organizing review, verifying accuracy and protecting privilege data from inadvertent production. All of which leads to saving cost and time—and minimizing risk.
That’s why Advanced Discovery continually invests in innovative, patent-pending technology and workflows around ECA and Analytics to streamline eDiscovery elements that have the most influence on downstream project costs and timelines. And, because ECA and Analytics are so important to good case outcomes, we include them on every matter at no extra cost.
WE DO MORE ANALYTICS IN RELATIVITY THAN OUR COMPETITION
TAR Case Study
Muckle LLP, a commercial law firm based in Newcastle upon Tyne, in the North East of England, engaged Advanced Discovery as their eDiscovery partner in a breach of warranty dispute for an aerospace client.
The Muckle team was led by partner and head of dispute resolution, Susan Howe. “While this was our firm’s first experience working together,” she explains, “Advanced Discovery came highly recommended by one of our solicitors, Alex Blenkinsop, who worked with them prior to joining our team. Having confidence in their ability to deliver quality results on time and in budget was a deciding factor in selecting them for this highly complex matter.”
One million documents and a looming deadline for production meant that the team needed expert advice on how to move quickly, without compromising quality or taxing their client’s resources. “The dispute’s document set added additional complication for the upcoming review,” Susan says. “The high density of complex contractual documents and financial models and spreadsheets was daunting – especially given our tight deadline.”
“Throwing bodies at the document set wasn’t going to resolve their challenge,” explains Dan Rupprecht, senior eDiscovery consultant at Advanced Discovery. “After our first meeting with Susan, Alex and the rest of the Muckle team, we knew that standard review models, including traditional keyword searches, would not meet their deadlines – or be appropriate for their data set. In consultation with one of our Relativity Masters, we advised Muckle that TAR, or Technology Assisted Review, would be the most efficient way to find the most relevant documents.”
TAR is a process that takes the review input generated by a subject matter expert (SME) and uses this to formulate coding decisions across a universe of documents. Often referred to as “predictive coding,” this process informs an automated workflow to categorise documents within the data set as either “relevant” or “not relevant” without human intervention. Additional quality control processes are integrated into the review to ensure that false negative and positives are avoided.
“Our firm had never used Technology Assisted Review prior to our partnership with Advanced Discovery,” says Alex Blenkinsop, solicitor on the Muckle team. “It sounded like the ideal way to narrow down the scope of review in a defensible manner. Since the Advanced Discovery team had proven results from multiple prior matters to share with us, we were confident in their ability to guide us and our client through the process.”
Before identifying TAR compatible documents for the workflow training process, Advanced Discovery’s Relativity experts began culling the data using near duplicate analysis, domain parsing and concept clustering to remove known non-responsive file types, such as advertising and spam, typically cluttering email inboxes. These documents were subjected to additional analyses and quality control steps to confirm their lack of relevancy. 340,000 documents were excluded from the document set.
From the data identified for inclusion in the TAR workflow, a representative sample of documents were batched out for the initial training of the software. Muckle assigned two associates as SMEs who were knowledgeable in every nuance of the case and able to prioritise time to train the system. Having just two individuals assigned also helped create a productive training environment, as too many experts making conflicting coding decisions could produce inconsistencies in tagging and confuse the system.
Through several rounds of training, TAR began to “learn” from the coding decisions made by the Muckle experts. The “training rounds” were then validated through quality check or QC rounds. Working very closely with Advanced Discovery’s TAR experts, inconsistencies were identified and rectified in an iterative process designed to help achieve stability within the system.
“Once the TAR workflow was trained and running, it made the discovery experience efficient and straightforward, significantly reducing our manual review investment,” says Alex Blenkinsop.
“We would certainly recommend the use of TAR for similar-type matters. More importantly, we would recommend Advanced Discovery as expert guides and partners,” says Susan Howe. “The Advanced Discovery team proved themselves in a high stakes matter for us and our client and provided the reassurance of expert help and guidance.”
ECA Case Study
4 million documents to be reviewed in 77 days with no effective search term filter due to case theory. Without advanced analytics, at a rate of 50 documents per hour, this would require 100 reviewers and 103 days at an estimated cost of $3.69 million.
Our expert guides used advanced techniques to reduce the resources and time required:
Saved client over $3 million dollars in unnecessary review costs by:
THE MOST RELATIVITY MASTERS WORLDWIDE
Advanced Analytics Expert and Relativity Master
Ray Perez is a goal-oriented professional with a broad technical skill set and 17 years’ experience in project management, complex dataset maintenance, conceptual analytics, and Legal MIS Application Management. Ray’s ability to explain and discuss technical ideas and processes with diverse individuals at all levels of skill and expertise allows him to serve a key role in helping both staff and senior management accomplish long-term eDiscovery management goals. Additionally, his mastery of the Relativity eDiscovery platform is a valuable resource for Advanced Discovery and our clients.